Google announced a configurable notice in the Meet green room on November 3, with a rollout that began November 2. On eligible Workspace editions, a Meet administrator can use Meet safety settings → Meeting disclosures and privacy. The custom text can be up to 350 characters and can have a policy link. Choose whether it appears at every meeting or only while recording, transcription or AI note-taking is active.
Compare two meetings with the same host
Use two approved test meetings and keep the host and intended audience the same. With the conditional setting, leave all three features off in the first call. In the second, have the host start Gemini notes before the test guest opens the green room. The custom notice should appear in the second case. With Always show, look for it in both.
Read the notice as a guest
Check the exact text and whether the link opens for the intended audience. Outside guests receive the host’s configured notice, so test with the right host. If the result differs, check the host’s organizational unit, rollout status and which features were active when the guest opened the page.